SPAULDING HIGH SCHOOL UNION DISTRICT # 41                            CODE:  DFB

            SCHOLARSHIP AWARDS POLICY

                                                                                                1ST Reading:  4/4/2011

                                                                                                2nd/Final Reading:  5/2/2011

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1.0        STATE MENT OF PURPOSE

The purpose of this policy is to establish guidelines and procedures for the management of the

Scholarship Awards Program at Spaulding High School.

 

2.0        DEFINITIONS

 

“ in-house”  awards refer to scholarship accounts with monies held  by Spaulding High School and managed under the direction of the SHS Scholarship Investment Committee.

“ pass-through” awards refer to scholarship accounts with monies held by entities or individuals other than Spaulding High School. Award funds are periodically transferred to the SHS Scholarship Account for disbursement to selected recipients.

“ direct”  awards refer to scholarship accounts with monies held and disbursed by entities or individuals other than SHS.

3.0        SCHOLARSHIP AWARDS COMMITTEE

3.1 The Scholarship Awards Committee(“Committee”) shall be a comprised of:

a.)     the Spaulding High School Principal (or designee )

b.)    one faculty member from each academic department (English, Mathematics, History, Science, World Languages, Fine Arts)

c.)    one representative from the Guidance Department

d.)    the Spaulding High School Athletic Director

e.)    the Barre Technical Center Guidance Counselor

3.2   The Principal shall request faculty volunteers from each department at the commencement of each school year. Absent a sufficient number of volunteers, the Principal shall have the right to appoint the Department Chair to serve on the Committee. In the event of multiple volunteers from a single department, the Principal shall select one candidate to serve on the Committee.  The Principal shall appoint the Chairperson of the Committee.

3.3   The Committee shall meet no later than January 1st for the purpose of committee organization, planning and executing its assigned duties.

3.4The Committee shall be responsible for the all duties named herein.

4.0         DUTIES OF THE COMMITTEE

        The Committee shall be responsible for the following duties:

4.1 Care and management of all scholarship documents, data and information.

4.2 Compilation and maintenance of a donor contact list.

4.3 Notification to pass-through scholarship award donors.

4.4 Review of the scholarship application forms on an annual basis.

4.5 Dissemination of scholarship awards information to students through multiple media sources.

4.6  Review of scholarship applications and selection of award recipients.

4.7 Preparation and distribution of award letters.

4.8 Planning and oversight of the annual SHS Awards Ceremony.

 

5.0         DEVELOPMENT OF AWARDS LIST

 

5.1   The Committee shall send a letter of notification to all donors of pass-through scholarship     awards on or before January 31 giving notice that funds to be awarded must be received by the Supervisory Union Business Office prior to March 1. Funds shall be held in the cash account of the designated scholarship account in ADS Fund 800.

5.2   The SHS Scholarship Investment Committee shall provide to the Committee on or before April 1 a complete list of pass-through scholarships available for award. Only pass-through scholarship accounts with a positive cash balance shall be recommended for awards.

5.3   The SHS Scholarship Investment Committee shall provide to the Committee on or before April 1 a complete list of all in-house scholarships to be awarded.

5.4   The Committee shall contact donors of direct scholarship awards prior to April 1 to verify availability of awards.     

 

6.0         SELECTION OF SCHOLARSHIP AWARD RECIPIENTS

 

6.1   The Committee shall have discretionary authority to establish criteria to be utilized in selecting recipients of scholarship awards. For any scholarship account with documented requirements, preferences or restrictions, the criteria shall be consistent with the donor requests.

6.2   The decision of the Committee shall be deemed final and shall not be subject to appeal.

 

7.0          DISBURSEMENT OF AWARDS

 

7.1   Scholarship awards in the amount of $500.00 or less shall be disbursed to recipients upon the announcement of the award recipient.

7.2   Scholarship awards in excess of $500.00 shall be held for the benefit of the recipient for a period of up to 5 years. Uncollected funds shall then be returned to the scholarship investment account.

 

8.0   CONFLICT OF INTEREST

 

In the event that a relative of a Committee member applies for a scholarship award, the Committee member shall not be permitted to vote or be directly or indirectly involved with the selection of the recipient of the award.