BARRE SUPERVISORY UNION DISTRICT #61 CODE: DJC
POLICY MANUAL
DRAFT: 6/11/98
First Reading: 9/10/98
Second Reading/Adopted: 10/8/98
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EXPENDITURES: PURCHASING POLICY / BIDDING REQUIREMENTS:

The Superintendent shall be responsible for ensuring that all purchases made by the school system or any of its components take advantage of the best price possible while ensuring quality and must be consistent with VSA Title 16, Section 559.

1. Purchases and contracts for equipment, materials, supplies, and/or services, except for personnel services, shall be made in the following manner:

A. For purchases and contracts from $5000 to $10,000 the Superintendent or designee shall solicit bids/quotes from at least three suppliers. A tabulation of solicitations made and quotes received shall be kept on file.

B. For purchases and contacts in excess of $10,000 the Superintendent or designee shall invite bids from least three vendors if available. Prior to inviting bids/quotes, specifications of what is needed shall be drawn up. A tabulation of bids received shall be kept on file.

2. Non-competitive purchases are permissible only when an emergency exists and delay might cause unreasonable problems in the delivery of educational programs, injury, death, or destruction of property. If an award is made without competition, a formal report shall be included in the file.

3. If a purchase or contract is awarded to other than the low bid, a report must be filed stating the reason for the action.

The Business Manager will serve as purchasing agent for the district and will develop the necessary procedures and forms for the requisition and purchase of materials, supplies, equipment, and services. All purchasing transactions will be authorized on properly signed purchase orders administered through the business office. Unauthorized purchases or commitments of district funds are illegal and will be the responsibility of the person making the commitment.

Under no circumstances shall any employee of the district accept compensation or gifts from vendors in return for purchasing their products.

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